Setting up a preschool | Maintenance

You put a lot of work into setting up your preschool business. And you need to put in more effort to keep it running smoothly. You’ll nominate, or get nominated, for awards and such so it’s vital to keep the standards of your preschool high. We’re going to tell you some of the best ways how.


Regular cleaning

Yes, you and the staff will do a cursory clean up at the end of the day or the week. Professional cleaners though, will go that little bit further to make your preschool spick and span.

Fun isn’t always clean!

Preschools are hotbeds of flu and colds come winter and autumn so it’s important to keep your building as clean as possible. Make a list for the cleaning crew to follow, including wiping down all the preschool furniture.



setting up a playgroup
Get a professional accountant or bookkeeper to keep records straight

Weekly bookkeeping and accounting is essential for the daily running of your business. Expenses, enrolment, and maintenance fees must be done by a professional, usually in the form of a bookkeeper or an accountant. They’ll automate what they can, like payroll and invoicing, so you don’t have to worry much about those. Your bookkeeper can also be your tax agent if they’re qualified, submitting BAS every month.


Staff training

Your staff need to keep their qualifications current, so allocate days they can go to training seminars. It’s a matter of health and safety for the workplace, as well as the safety of the children.

When you’re setting up a preschool include a blog section on your website and encourage staff to share their training experiences. This way parents can see their children are in safe hands and having new experiences.


Reordering supplies

You’ll find yourself ordering new preschool supplies on a monthly basis. This can be anything from paper to kitchen utensils. Make sure you create a monthly budget and allocate spending to the arts and crafts section. They’ll get used up quickly thanks to creative kids!

Setting up a daycare | Community fun days

After your day care centre opens you’ll quickly find it at the centre of a community. Children and parents make new friends at daycare and it’s fun to bring everyone together for a few days of the year. When you’re setting up a daycare make sure you add a few unique and ‘essential’ celebration days to the calendar.


Dress-up days

Children are creative and like to imitate the characters they see on the television or in books. They might do regular roleplay as these characters with their friends. But having dedicated dress-up days gives kids a chance to dress up and have lots more fun. Parents might even splurge on a costume.

You might see a few Dora’s on day

Family Day

When you’re setting up a daycare calendar, be mindful that every family is different. Children’s parent’s might be separated. There’s also children who are raised by other family members like grandparents, or aunts and uncles.

Family Day is an opportunity to have family members participate in the activities of the centre. Parents and guardians get to see what the staff do with their children on a regular basis, whether it’s painting or reading. It also gives the kids a chance to bond with their guardian in a different setting.


Open Day

These days are opportunities to advertise your business. Open Days are a chance  to showcase your daycare and encourage parents to enrol their child.

In the lead-up to an Open Day it’s important to make the daycare centre look its best. Have professional cleaners come in and give it a spruce up. Staff meetings are essential to make sure everyone’s on the same page for activities and how to answer parents questions.


Community Fete

Once your daycare centre is more established,  you’ll no doubt quickly become a pillar of the local community. If your grounds are big enough, host a community fete for local businesses. It requires a lot of coordination, but using your facility as a venue will boost your business and support others.

Fete days are opprtunities for your daycare and local businesses to build trust

Designating days like this when you’re setting up a daycare will give everyone an opportunity to break away from normal routine and have some fun. It takes lots of effort and coordination but there’s benefits for you, the children and their families, and the wider community.


Need more help? Read these!

Harness creativity with these childcare activity ideas | Around the web

Children are full of energy and curiosity so it’s best to find some way (or many) to keep them entertained. The web is full of lists that tout ‘amazing’ activities for babies, preschoolers, and primary school children. Too keep it all simple, we listed some of the better ones here.


Preschooler creative learning and development: ideas and activities by Raising Children

Raising Children is one of the most trusted resources on childcare and development for Australian parents. This section details some activities suitable for children aged between 3 – 5 years. At this age, they’re more ‘physical’ in terms of their ability to run and play sport. Daycare furniture commonly gets upturned in the ruckus. But this article recommends more ‘creative’ play with crafts and dress-ups.


Art and Craft by Aussie Childcare Network

Push that daycare furniture together and make one big table for these fun arts and crafts ideas! Projects include the likes of graduation trees, finger painted friendship trees, candle holders, and Easter Egg dyeing. Those art supplies are going to get a workout with these activities!


Sensory Play Ideas by Learning4Kids

childcare activity goop

Our sense of touch helps us learn new vocabulary (describing the feel of something), improve hand-eye coordination, and encourages a sense of teamwork when children work in groups.

Sensory play gets messy thanks to play-dough materials, paint, and spaghetti worms getting dropped. But Learning4Kids has compiled a list of sensory play activities that won’t make too much of an ‘mess’. Options include sand foam, squishy bags, and even storytelling.


Colouring Pages by Kidspot

This old classic will have the kids sitting quietly and concentrating. It’s a quick fix for some quiet time for both daycare employees and parents at home. Make sure you have several copies of each pattern and lots of pencils!


Need more inspiration?

Essentials for setting up a preschool | Equipment edition

In one of our previous articles, we wrote about some of the essentials that went with setting up a daycare. This included finding a property, buying insurance and setting up promotions to let people know you exist. Here we’re going to tell you some of the essential preschool furniture and other equipment needed to run the centre effectively.


For the adults


  • Couches

You’re running a preschool but preschool furniture in the office isn’t recommended. If you have a waiting area for interviews it’s ideal to have one or two love seats. That way parents can sit in comfort.

  • Coffee tables and desks

For the waiting room and the offices it’s a must. When you’re looking for a space for setting up a preschool, favour a building with office space where you can work comfortably and host parents. Part of that comfort is including desks for computers and coffee tables in the waiting area. Place a few magazines and childcare books on top and you’re set!

  • Floor-to-ceiling shelves

It’s good to have this in the lobby and waiting area as a display case. You can use it to show off awards and some art pieces as a personal touch.

  • An equipped kitchen

Parents will bring in lunches and snacks for their kids that will need to be put in the fridge and heated up later. A fully-equipped kitchen with a large fridge, microwave, utensils and more will benefit the whole centre. It’s also a place that can double as a break room for staff to eat their lunch.

Have a kitchen ready for those baking activities

For the children


  • Large soft foam shapes

When the cubby house is taken, make one! When you’re setting up a preschool, don’t pass up the soft foam shapes. They’re surprisingly lightweight and safe for the kids to use.

  • Paints

Arts and crafts basics like acrylic paint, sequins, pencils, feathers, and other sorts of bric-a-brac are vital. Acrylic paint is easier to clean when the children get messy.

  • Cubbies of all kinds

Role play is part of a child’s daily life, facilitated by a cubby house. But there’s also cubby holes for storage.

  • Various seating solutions

When setting up a preschool you’ll need plenty of tables and chairs. But don’t forget to pick up some child-sized couches and beds for nap time. Flat foam shapes can also double as  beds or  chairs.

Need more advice?